Administrative Assistant (Remote)

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to our remote team, executives, and cross-functional departments. This role is perfect for someone who excels in a virtual environment, thrives on organization, and is passionate about supporting a company dedicated to social good. You'll play a key role in ensuring smooth operations and enabling our team to focus on driving meaningful impact.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership and various departments

• Manage complex calendars, coordinate meetings across time zones, and arrange virtual events

• Handle confidential correspondence, draft and edit professional communications, and prepare reports or presentations

• Coordinate travel arrangements, process expense reports, and manage vendor relationships

• Support HR and People Operations with onboarding, offboarding, document management, and employee record updates

• Maintain organized digital filing systems, track action items, and ensure timely follow-ups

• Assist with internal communications, including company announcements, newsletters, and knowledge base updates

• Manage virtual office supplies, software subscriptions, and remote collaboration tool administration

• Handle special projects and ad-hoc tasks to support company-wide initiatives

• Uphold company policies and contribute to a positive, inclusive remote culture

Qualifications

• 2–4+ years of experience as an Administrative Assistant, Executive Assistant, or similar role (remote experience strongly preferred)

• Exceptional organizational skills and meticulous attention to detail in a digital environment

• Advanced proficiency in Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office Suite, and remote tools (Slack, Zoom, Asana, Notion, or similar)

• Excellent written and verbal communication skills with a professional tone

• Proven ability to multitask, prioritize, and work independently with minimal supervision

• Discretion with handling sensitive information and a high level of confidentiality

• Passion for social impact, philanthropy, or mission-driven organizations is a strong plus

• Must be authorized to work in the United States (no visa sponsorship available)

What We Offer

• Competitive hourly pay: $35–$45 based on experience

• Fully remote position with flexible scheduling

• Comprehensive benefits including health, dental, and vision insurance, paid time off, parental leave, and professional development support

• Opportunity to contribute to a purpose-driven company making a tangible difference in the world

• Collaborative, supportive team environment with a focus on growth and inclusion